How to use Truksy

App Overview

This application is built for commercial drivers across all types of trucks, providing an all-in-one tool to track loads, income, and truck-related expenses with accuracy and ease.

One of the app’s core features is its instant trip assessment tool, which calculates your exact net profit and displays a clear dollars-per-mile ($/mile) metric. With just a few taps, drivers can make informed decisions about whether a load is worth accepting—factoring in all associated costs automatically.

To support fair and transparent operations, the app also includes a built-in feature to verify the authenticity of Rate Confirmation documents, helping drivers protect themselves from dispatcher fraud.

The app also lets you create PDF documents from multiple photos for documentation and record-keeping. Additionally, you can capture photos with embedded GPS coordinates for verification and location-based reporting.

Registration video guide

How the app works

The app follows this structure and terminology:

Driver ├── Truck 1 │ ├── Trips │ └── Records ├── Truck 2 │ ├── Trips │ └── Records ├── Truck 3 …

User (or Driver)

We recommend opening your driver profile and filling in your personal information.

Truck

A driver can have multiple trucks, each with its own set of parameters. Events—such as trips and Journal records—are linked to specific trucks. When you start using the app, a default truck is created for you. We strongly recommend updating its settings with your actual data, as these parameters will affect trip efficiency calculations.

At any time, only one truck can be active. All trips and records you add will be associated with the currently active truck. You can add new trucks whenever you change vehicles or if your working terms with a dispatcher change. You can also switch between active trucks.

It’s not recommended to delete old trucks, as doing so will also remove all associated historical data. Only delete empty trucks or those created by mistake—or if you’re absolutely sure you no longer need the data linked to that truck.

Loads

Loads are added via the Journal. Each load is automatically analyzed based on the data you enter. To log a load, just specify the pickup location, drop-off location, and weight. The app will calculate the route and estimated trip duration.

Fuel and truck costs will be calculated automatically based on trip distance and time. You’ll immediately see metrics like gross per mile, cost per mile, and your projected net profit per mile. This allows you to quickly assess the profitability of a trip and decide whether it’s worth taking.

Entries

Entries are also added in the Journal. Use this section to enter any expenses or events related to your truck—such as actual fuel costs, truck service days, or extra income (e.g., TONU, detention, etc.). All amounts will be recorded and factored into your income/expense history.

Rate Confirmation Check

To protect yourself from potential dispatcher fraud, use the built-in Rate Confirmation Check feature to verify the authenticity of documents.

Step One: Set Up Your Truck Profile

To ensure accurate cost calculations, the first thing you need to do is define the terms of your cooperation with your dispatching company and enter your fixed operating costs.

Start by navigating to the My Trucks screen and editing the first truck that was automatically created for you during registration.
Give your truck a recognizable name and select the default trailer type you typically use.
- Tip: You can change the trailer type for each individual trip later on when adding a new load.
Next, enter the dispatch commission rate you’re working with. As an example – the common industry rate is 15%.
If your truck is leased and you pay per mile, enter your cost per mile.
Also update the fuel price and DEF price based on your actual fueling experience.
- Note: The fuel price you set here is used for trip cost estimations only. Actual fuel expenses entered in the Journal will be used in your final financial results.
You can also define your target net profit per mile — this is the rate you ideally want to earn after expenses. The app will use this number to help you assess whether a proposed trip meets your profitability goals.
- For example, if you set your desired net rate at $0.80 per mile, the app will show which trips fall below that threshold.

Step Two: Enter Recurring Truck Expenses

Recurring expenses are divided into weekly and monthly costs. These are mandatory payments directly related to your trucking business. Do not include unrelated personal expenses such as mortgage or non-truck loans, as they will distort your load profitability calculations.

Examples of Weekly Expenses:

Truck Lease: $950
Insurance: $525
IFTA: $35
Office: $75
Occupational Accident Insurance (OAI): $37

In this example, the total weekly expense is $1,622, which breaks down to $232 per day. This daily cost will be factored into your future trip cost analysis.

Correcting Expense Entries

To remove a recurring weekly or monthly expense that was entered incorrectly, simply swipe left on the item and confirm the deletion.

Managing Truck Profiles and Expenses

Whenever your truck-related expenses change—such as a new lease rate or updated insurance costs—you should add a new truck profile. The application recalculates all data in real time based on the active truck’s current configuration. If you update the costs of an existing truck instead of adding a new one, all past trips and statistics will be recalculatedusing the new values, which may lead to inaccurate historical data. To maintain accuracy and data integrity, always create a new truck profile when your financial terms change.

At the same time, you can change the cost of fuel, def and desired rate per mile without restrictions as many times as necessary during the entire use of this truck.

The previous history is affected only by:

dispatcher percentage
cost per mile if the truck is leased
weekly and monthly payments

If any of this has changed, you should create a new truck.

Vacation Days

If your lease, insurance, or other costs are reduced during vacation periods, you can specify an alternate daily amount for those days. The standard weekly and monthly payments will be replaced with the daily vacation rate you set in the Vacation field of your active truck profile.

Be sure to enter the amount you pay per day during vacation, not the full weekly or monthly amount.

Truck setup video guide

Dashboard Overview

The Dashboard is the first screen of the application, providing a summary of your key performance indicators, including expenses, income, and efficiency for the selected time period. Use the arrows on either side of the date to switch between months. By tapping the Calendar button, you can choose a custom date range to display. The menu icon (three horizontal lines) opens the Filter panel, where you can select a different active truck to view its corresponding statistics.

Dashboard video guide

Journal Overview

The Journal screen provides a chronological feed of all your activity. At the top of the feed, a summary of key statistics is displayed for the selected date range. Below that, you’ll find your entries and load records.

To add a new item, tap the + icon in the top-right corner.
A menu will appear, allowing you to choose between adding an Entry or a Load.

Journal video guide

Entry

Entries are organized by date and type. The more precisely you log your income and expenses, the more accurate your overall performance data will be.

Entries options (constantly added and updated – list may not be complete):

Income – Log any income, optionally leaving a note for its source.
Expenses – Log expenses in categories such as fuel, tolls, or truck-related costs.
Additional Miles – If you’ve driven more or fewer miles than recorded in your trips (e.g., detours, fuel stops), add the difference here. Negative values will be subtracted from the trip total.
Odometer Reading – This field is for your reference only and does not impact calculations.
Truck Maintenance – Log days when your truck is in the shop. On these days, daily fixed costs such as lease and insurance are excluded from your stats.
Downtime – Log days off when you do not have the truck and are not responsible for paying lease or insurance. These days are excluded from cost calculations.
Vacation – If your lease or insurance terms include reduced payments during vacation periods, logging such days will apply the reduced rates defined in your truck profile.

Load

This section also includes one of the app’s most important tools — the Load Calculator.

While experienced drivers often have a feel for whether a load is worth accepting, accurately evaluating a trip in real time isn’t always straightforward. The calculator allows you to assess a trip based on:

Pickup location
Drop-off location
Load weight
Offered rate

Using just this basic information, the calculator will estimate your gross per mile, costs, and net profit — giving you a clear understanding of the load’s true value. The more precisely you define each segment, the more accurate your monthly reports will be. Even empty segments help improve the accuracy of distance and time calculations. If the trip looks good, you can accept it and it will be saved directly to your Journal.

Load Scheduling and Location Access

Newly created trips are initially added to the Planned Loads section. Once the drop-off time is reached, they will automatically appear in your Journal.
To refresh the Journal view and check for updates, simply pull down the screen. This pull-to-refresh action will reload your data.
Please make sure to grant the app access to your location. Location access is required to automatically populate the starting address of your trip, helping to streamline your workflow.

Additional Options

Tap the menu icon (three horizontal lines) to open the filter panel. Here you can switch your active truck and adjust how loads are sorted in the feed. By default, loads are sorted by drop-off time, but you can switch to pickup time.
Tap the calendar icon to choose a custom date range for viewing your statistics.

Loads and trip calculator video guide

How to Verify the Validity of a Rate Confirmation File

Why Verifying Your Rate Confirmation Matters

One of the key features of this app is verifying the authenticity of Rate Confirmation (RC) files. Not every driver knows this, but your dispatcher is legally required to provide the original RC after you accept a load. If you’re an owner-operator or lease driver, you should always demand a transparent, unedited PDF file as proof of the full amount being paid (dispatcher should not send screenshots or images – only PDF files are supporting documents).

Rate confirmation video guide

How Dispatchers Scam Truck Drivers

The real problem for thousands of truck drivers today is that dispatchers hide the real rate of the cargo and offer it to you at a reduced rate. A $3600 load might be offered as $3300-$3400 or even $3000. This missing money goes into the dispatcher’s pocket. Drivers often don’t realize they’re losing $200–600 per trip, adding up to tens of thousands each year. Even if the driver requires confirmation of the cargo rate, dispatchers correct the documents using software before sending it to you.

What You Should Do

After accepting a load, demand the original Rate Confirmation PDF. Not a screenshot, not a photo. A real, untouched PDF. If your dispatcher can’t provide that, it’s a red flag. Even PDFs can be edited, and you can’t detect changes by eye.

How the App Helps

Use the built-in Rate Confirmation Validator to upload and check any PDF. The app will tell you whether it was modified, and if so—when. This gives you power and protection.

Always request the original PDF
Always check it in the app
Don’t let anyone take what’s yours

How to Validate a Rate Confirmation File

Once your dispatcher sends you the PDF Rate Confirmation file, save it to your device. Then tap the + icon in the top-right corner of the screen and select the file from your device storage.

The app will analyze the file for any signs of modification. If any edits are detected, notify your dispatcher immediately and request the original, unaltered Rate Confirmation file that was issued by the broker or customer for this load.

Maintaining the integrity of this document is essential to ensuring a transparent and fair working relationship.

Understanding Rate Confirmation File Validation

The PDF validation algorithm is intentionally configured to be strict in order to detect even the smallest signs of file modification. As a result, in some cases, the system may return a false positive, indicating that a file has been edited when it may not have been.

This behavior is expected and not necessarily a cause for concern. However, if you begin to notice a pattern — if most or all Rate Confirmation files appear to be modified—that is a serious red flag and may indicate intentional document tampering. On the other hand, if most files pass validation and only an occasional file is flagged, this is considered normal and acceptable behavior within the system’s sensitivity range.

Document Scanner

The Document Scanner lets you quickly scan documents and save images as PDF files for storage or sharing.

Adding Documents:

Tap the “plus” icon at the top right or the “Scan Document” button to launch the built-in smart camera. When scanning, the camera automatically detects document edges, allows you to align the page, and applies color correction to enhance readability.

Managing Pages:

Your scanned images appear as previews in a list. You can reorder pages or remove unnecessary files as needed.

Creating a PDF:

After adding all the necessary pages, tap “Save as PDF.” You can then save or share the generated document.

Note:

Camera access is required to scan documents.

We value your input

If you have ideas for improvements or features you’d like to see added, feel free to share your suggestions using an email feedback@truksy.com in the language that is most convenient for you to use. We will review all feedback and consider incorporating it into future versions of the application.

Thank you for using Truksy!